By-Laws Of The Custom Rod Builders Guild Inc.
ARTICLE I
MEMBERS
Section
1.01. Membership. The Board Of Directors, in its
discretion, shall designate various categories of membership.
All members shall agree to support the mission of the Guild.
Membership shall not be restricted. Any individual rod builder,
manufacturer, dealer or supplier shall be eligible for membership
in the Guild.
Section
1.02 Dues. The dues of the members of the Guild
shall be determined for each category of membership by the
Board Of Directors, and shall be payable annually unless
the Board Of Directors shall determine otherwise.
Section
1.03. Suspension or Termination of Membership. The
Board Of Directors, by unanimous affirmative vote of all
of the members of the Board present and voting, at a meeting
at which there is a quorum, may suspend or expel a member.
Section
1.04. Certificates of Membership. Certificates of
Membership shall be issued to all members. Certificates of
membership in this Guild are not transferable or assignable.
Section
1.05 Certificates of classification. Certificates
of classification may be issued to members who complete a
project for a particular classification.
ARTICLE
II
MEETINGS
Section
2.01. General Membership Meeting. A meeting of the
general membership shall be held annually at the Guild conclave
or at such other place as shall be specified in the notice
of said meeting.
Section
2.02. Special Meetings. Special meeting of the general
membership for any purpose or purposes, unless otherwise
regulated by statue, may be called by resolution of two thirds
(2/3) of the Board.
Section
2.03. Notice of Meetings. Notice of each regular
and special meeting shall state the place, date and hour
of the meeting, which will be determined by the Board Of
Directors. Notice of a special meeting shall also state the
purpose or purposes for which the meeting is called. Notice
of the meetings may be included by being prominently displayed
in the Guild's newsletter or other electronic media at least
90 days prior to the day of the meeting.
Section
2.04 Control of Meetings. Roberts rules of order
(revised) will be used to conduct and control all meetings
of the Guild.
Section
2.05. Eligibility to Vote. Only individual members
who have paid current dues to the Guild or those corporate
members whose dues have been waved shall have the right to
vote.
Section
2.06. Proxies. Votes on actions at meetings of the
general membership may be cast in person or by proxy. Proxy
forms shall be designated by the Board and accepted by the
Secretary before the meeting in which it shall be voted.
Section
2.07. Quorum. At any general membership meeting,
the quorum will consist of thirty (30) members in person
or by proxy eligible to vote. The members present may adjourn
the meeting despite the absence of a quorum.
ARTICLE
III
BOARD
OF DIRECTORS
Section
3.01. General Powers. Shall control the business
and affairs of the Guild and may exercise all such authority
and powers of the Guild and do all such lawful acts and things
as are not by law, the Articles of Incorporation or these
bylaws, directed or required to be exercised or done by the
members directly.
Section
3.02. Number and Selection of Directors. The Board
Of Directors shall include all officers listed in Article
IV as well as 6 directors who shall be responsible for advising,
education, membership, certification, advertising and conclave.
All Directors shall hold office for a minimum of one year,
or until their successor is elected. The Directors shall
be chosen by the members. All Directors shall be members
of the Guild in good standing. The immediate past President
shall be a member of the Board
Section
3.03. Place of Meeting. The board may hold its meetings
at such place or places within or without the State of Kansas,
USA, as the Board from time to time may determine or as shall
be specified or fixed in the respective notices or waivers
of notice. Meetings may also be held via secure electronic
media.
Section
3.04. Regular Meetings. Regular meetings of the
Board shall be held at such times and places as the Board
by resolution may determine.
Section
3.05. Special Meetings. Special meetings of the
Board may be called by the President, the Vice-president
or the Secretary and shall be called by the President or
the Secretary upon the written request of any four (4) Directors.
ARTICLE
IV
OFFICERS
Section
4.01. Officers. The officers of the Corporation
shall be chosen by the members and shall include a President,
Vice-President, Treasurer and Secretary. If approved, any
number of offices may be held by the same person.
Section
4.02. Other Officers and Employees. The Board may
elect or appoint such other officers and employees as it
deems desirable, such officers and employees to have the
authority, and to perform the duties prescribed, from time
to time by the Board.
Section
4.03. Removal. Any officer or director of the Guild
may be removed at any time, by resolution adopted by a majority
of the whole Board at a regular meeting or a special meeting
called for that purpose.
Section
4.04. Vacancies. A vacancy in any office other than
the President, because of death, resignation, removal or
any other cause, shall be filled by nomination of the President
with the approval of the Board for the un-expired portion
of the term. In the event of a vacancy in the office of the
President, the Vice-President shall assume that office.
Section
4.05. President. The President shall preside at
all meetings of the members, the Board Of Directors, at which
the President is present. The President shall see that all
orders and resolutions of the Board are carried into effect.
The President will be the principal executive officer of
the Guild and shall have the general powers of supervision
and management over the business and affairs of the guild.
The president may sign, with the Secretary or any other proper
officer of the Guild authorized by the Board, any deeds,
mortgages, bonds, contracts, or other instruments which the
Board has authorized to be executed, except in cases where
the signing and execution thereof is expressly delegated
by the Board or by these bylaws or by stature to some other
officer or agent of the Guild and in general the President
will perform all duties incident to the office of President
and such other duties as may be prescribed by the Board from
time to time. Upon election, the President shall become a
member of the Board.
Section
4.06. Vice President. The Vice President shall assist
the President in matters pertaining to the Guild. The Vice
President shall assume the duties of the president in the
event that the president cannot fulfill the duties of the
office. Upon election, the Vice-President shall become a
member of the Board.
Section
4.07. Treasurer. The Treasurer will have charge
and custody of and be responsible for all funds and securities
of the Guild, shall prepare an annual budget for the Guild,
receive and give receipts for monies due and payable to the
Guild from any source whatsoever, and deposit all such monies
in the name of the Guild in such banks, trust, companies,
or other depositories as are selected by the Board and in
general perform all the duties incident to the office of
Treasurer and such other duties as from time to time may
be assigned to the Treasurer by the President or by the Board.
Upon election, the Treasurer shall become a member of the
Board.
Section
4.08. Secretary. The Secretary shall keep the minutes
of all meetings of the members, the Board, and the Officer
Team, see that all notices are duly given in accordance with
the provisions of these bylaws or as required by law, be
custodian of the corporate records, keep a register of the
post office address of each member which shall be furnished
to the Secretary by such member, and in general perform all
duties incident to the office of Secretary and such other
duties as from time to time may be assigned to the Secretary
by the President or by the Board of Directors. Upon election,
the Secretary shall become a member of the Board.
ARTICLE
V
COMMITTEES
Section
5.01. Other Committee - Other committees not having
and exercising the authority of the Board in the management
of the Guild may be appointed in such manner as may be designated
by a resolution adopted by the Board. Except as otherwise
provided in such resolution, members of each such committee
shall be members of the Guild and the President of the Guild
shall appoint the member thereof. Any members thereof may
be removed by the person or persons authorized to appoint
such member whenever in their judgment the best interests
of the Guild shall be served by such removal.
Section
5.02. Nominating committee. The Nominating Committee
shall consist of a minimum of four (4) members selected by
the Board. The President shall appoint the Chairman of the
Nominating Committee. The Nominating Committee shall present
a list of nominees for President, Vice-President, Secretary,
Treasurer, and such other officers and directors as desired
by the Board to be elected during the election process of
the Guild whether that process be a part of a general meeting
or a mail in ballot. Such list will be presented to the membership
at least 30 days prior to the annual meeting.
ARTICLE
VI
CORPORATE
PARTNERS
Section
6.01 Corporate Partners. Any and all who participate
in the manufacturing, distributing or sales of rod building
related items and services are welcome and shall be referred
to as Corporate Partners. The only exclusion would be in
the event of proven fraudulent practices toward customers.
The Guild will not promote and /or endorse any specific Corporate
Partner.
Section
6.02 Advertising Site. The Guild will make available
advertising space, which shall be a part of the Guild web
site and shall be made available to the Corporate Partners
to advertise as they wish. Each advertising pod will be the
same physical size; the Guild will not be involved in the
sales or pricing policies of these Corporate Partners
Section
6.03 Advertising Fee. The annual fee for the corporate
Partners using the Guild advertising space will be set by
the Board Of Directors. Other fees associated with the creation,
insertion or changes as may be required by the Guild's webmaster
from time to time, shall be the sole responsibility of the
respective Corporate Partner.
Section
6.04 Dues. Corporate Partner dues shall be assessed
by the Board Of Directors
Section
6.05 Voting. The Corporate Partner entity will not
be allowed to vote on business matters of the Guild. However,
the owners and employees of those Corporate Partner companies
and businesses will be allowed to maintain full membership
rights.
Section
6.06 Contacts. Corporate Partners will contact the
director, Advertising and Promotion to arrange for any advertising.
Section
6.07 Membership list. Corporate Partners in section
6.01 shall be provided a Guild Membership list. The Membership
list shall only be used to identify Guild members in good
standing. The list will be up-dated quarterly. Corporate
Partners will immediately discontinue communication with
any or all Guild member(s) upon notification by the Guild
Secretary. This list may not be transferred, sold or used
by another party and will remain the property of the Custom
Rod Builders Guild Inc.
ARTICLE
VII
RESIGNATION
Section
7.01. Resignation. Any member, Director or Officer
may resign their office at any time by giving written notice
of resignation to the President or the Secretary of the Guild.
Such resignation shall take effect at the time specified,
or if no time is specified, at the time of receipt.
ARTICLE
VIII
CONTRACTS,
CHECKS, DEPOSITS AND FUNDS
Section
8.01. Contracts. The Board may authorize any officer
or officers, agent or agents of the Guild, in addition to
the officers so authorized by these bylaws, to enter into
any contract or execute and deliver any instrument in the
name of and on behalf of the Guild, and such authority may
be general or confined to specific instances.
Section
8.02. Checks, Drafts, etc. All checks, drafts,
or orders for the payment of money, notes or other evidences
of indebtedness issues in the name of the Guild shall be
signed by either the President, Secretary, or Treasurer.
Section
8.03. Deposits. All funds of the Guild shall be
deposited from time to time to the credit of the corporation
in such banks; trust companies or other depositories as the
Board Of Directors may select.
Section
8.04. Gifts. The Board may accept on behalf of the
Guild any contribution, gift, bequest or devise for the general
purpose or for any special purpose of the Guild.
ARTICLE
IX
DISSOLUTION
Section
9.01. Dissolution. Upon the dissolution of the corporation,
the governing body shall, after paying or making provision
for the payment of all of the liabilities of the Corporation,
dispose of all of the assets of the Corporation exclusively
for the purposes of the corporation in such manner, or to
such organization or organizations organized and operated
exclusively for charitable, educational, religious, or scientific
purposes as shall at the time qualify as an exempt organization
or organizations under 501(c)(7) of the Internal Revenue
Code of 1986, as amended, or the provision of any future
federal tax law, as the governing board shall determine.
Any such assets not so disposed of shall be disposed of by
the District Court of the county in which the principal office
of the Corporation is then located, exclusively for such
purposes or to such organization or organizations, as said
court shall determine, which are organized and operated exclusively
for such purposes.
I, the
undersigned, do hereby certify that I am the duly elected and
acting Secretary of the Corporation; and that the foregoing
Bylaws constitute the Bylaws of the Corporation as duly adopted
by the Board Of Directors on the ______day of ____________,
________.
IN TESTIMONY
WHEREOF, I have hereunto subscribed my name this ______day
of ________________, ________.
___________________________________
Secretary
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